15. Examinations

15.1. Examination Committee: In each concerned Department a four-member Examination Committee (EC), will be proposed, as under, by the Academic Committee for approval of the Dean of the Faculty with intimation to the Controller of Examinations by the Dean.

Composition of EC:

Chairman of the Department-- ChairmanA Senior Teacher of the Department-- MemberOne of the relevant Course Teachers-- MemberExternal member-- Member The tenure of the Examination Committee (EC) will be 2 years

15.2. Major functions of EC: The EC shall­

15.2.1. finalize/moderate the question paper for semester final examination as received from the paper setter;

15.2.2. get the questions printed and packed under security seal for sending it to the controller of examinations at least 3 days before the date of the final examination of particular theory course;

15.2.3. receive the evaluated scripts and mark sheets of final exam of Theory and Practical courses from the examiners, the marks and scripts of the class test, and marks of class attendance from the course teachers(s);

15.2.4. Compile the course results (Grade sheet) in quadruplicate of both Theory and Practical courses in letter grade and grade point based on overall score (marks) of individual students in class test, class attendance and final examination;

15.2.5. Keep one copy of compiled grade sheet for future office use and references by the EC, and send three copies under sealed cover along with relevant papers/scripts to the Controller of Examinations for central tabulation of the results of all the courses and publication of semester results.

15.3. Class test:

15.3.1. The class test shall normally take place during 10-12 week of the semester. The course teachers may at their convenience conduct more than one class test. However, the cumulative value shall not exceed 20% of the total marks.

15.3.2. In case of double course teachers for a course in a theoretical class/section or a practical group, the question for the class test may be set mutually by both course teachers relevant to that class/section/group.

15.4. Class attendance:

The total class attendance of students as compiled by the course teacher(s) shall be sent to the Dean within 3 days of class suspension. A student having less than 60% class attendance, in a particular course of a semester shall not be allowed to sit for the final exam for the said course. However, the Dean, before notification about the disqualification of such student from semester final examination, may consider his/her average class attendance covering all courses in that semester and allow him/her to sit for, if satisfied, with intimation to the Chairman, EC. But he/she will not get any marks for class attendance of that course.

15.5. Semester final Exam

15.5.1. The Semester final examinations of all levels shall take place simultaneously and shall be conducted centrally by the Controller of Examinations in collaboration with the Dean of the concerned Faculty.

15.5.2. The Controller of Examination shall announce the date and schedule for the final examination on recommendation of the Dean, ordinarily one month prior to the commencement of the examinations.

15.5.3. Appointment of paper setter/examiners: The concerned Academic Committee will propose, as communicated by its Chairman, a panel of question paper setter and examiners for Theory and Practical courses to the Dean of the Faculty (the degree offering Faculty) as per following guidelines:

Theory: One question paper setter and required number of examiner(s) from amongst course teacher(s).

Practical: One or two internal examiners from amongst the course teachers, and an external examiner other than the course teacher from within or outside the Department/university.

The appointment of examiners will be issued by the Controller of Examination, as approved by the Dean of the relevant Faculty.

15.5.4. For semester final exam the question-setter will set the question paper covering the whole of the syllabus of the course with different types of questions and submit it under sealed cover to the Chairman of the Examination Committee for moderation and necessary action as per schedule announced by the controller of Examinations.

15.6. Examination procedure (Final):

15.6.1. The Controller of Exam shall conduct the Semester Filial Examinations after collecting the printed question papers from the Chairman, Examination Committee in sealed cover.

15.6.2. The duration of a theory examination will be 2 hours for courses of 1-2 credits and 3 hours for courses of 3 or more credits. The duration of practical examination for courses of 1.5-2 credits will be 3 hours and that of I credit will be 2 hours.

15.6.3. The Controller, after completing the final examinations, shall distribute the scripts immediately to the paper setter/examiners for evaluation of the same.

15.6.4. The examiner(s) shall examine the final answer scripts awarding numerical marks and send two copies of mark sheet under separate sealed cover; one copy to the Chairman EC and the other copy to the Controller of Examination. The evaluated scripts shall be sent to Chairman, EC also in separate sealed cover.

15.6.5. For practical examination the internal and external examiners shall mutually give the marks (numerical). The mark-sheet (duplicate) must be signed by all or two examiners. The evaluated scripts and mark-sheet should be sent as stated in clause 15.6.4 concerning theory examination.

15.6.6. In the absence of an appointed examiner for practical examination the Chairman of the respective Academic Committee shall appoint a new examiner with intimation to the Dean of the Faculty and Controller of Examinations for the record.

15.7. Results preparation: Having received the score sheets (marks) and scripts from the paper setter/examiners of the semester final examinations, compilation for the course(s) will be completed by the EC in letter grade and grade point based on score of the final examination, class test and attendance. The grade sheets of the course(s) will be compiled in quadruplicate, but triplicate copies along with all examined scripts and documents of class tests and semester final examinations and singed marks sheets for class attendance shall be sent to the Controller of Examinations by the Chairman, EC for necessary action for tabulation and publication of the results covering all courses taken by individual students.